{"id":2864,"date":"2024-11-26T12:05:06","date_gmt":"2024-11-26T11:05:06","guid":{"rendered":"https:\/\/qsafety.quironprevencion.com\/?p=2864"},"modified":"2026-03-17T08:50:45","modified_gmt":"2026-03-17T07:50:45","slug":"the-logbook","status":"publish","type":"post","link":"https:\/\/qsafety.quironprevencion.com\/en\/blog\/el-libro-de-incidencias\/","title":{"rendered":"The Logbook"},"content":{"rendered":"

The Incident Book in the construction sector represents a fundamental pillar for the development of the health and safety of workers on any construction site. In order to ensure that the appropriate preventive measures are complied with and a safe working environment is maintained, the Incident Book<\/strong> is presented as an essential tool.<\/p>\n\n\n\n

Regulated by the Royal Decree 1627\/1997 of 24 October 1997,<\/a><\/strong>The tool has a crucial role to play in monitoring and follow-up of the Health and Safety Plan <\/a>in every project. In this article we will take a closer look at what it is, what its function is, who manages it and how it contributes to improving safety conditions on construction sites.<\/p>\n\n\n\n

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What is the Logbook<\/h2>\n\n\n\n

The Book of Incidents is an official document whose purpose is to act as a record of control and monitoring of the Health and Safety Plan on a construction site. According to the Article 13 of Royal Decree 1627\/1997<\/strong>, This book must be present in all workplaces involving construction works with a project, and will be authorised for this purpose by the competent entity. It is made up of numbered sheets that are issued in duplicate, and its main function is to document any observations, warnings or incidents related to health and safety on the site.<\/p>\n\n\n\n

The logbook must be issued by the Professional Association<\/strong> to which the technician who approved the Health and Safety Plan belongs, or, in the case of public works, by the project monitoring office<\/strong> It must also be correctly numbered and registered, ensuring proper control over its use. In addition, it must be correctly numbered and registered, ensuring adequate control over its use.<\/p>\n\n\n\n

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Objectives of the Logbook<\/h2>\n\n\n\n

The main objective of the Incident Book is to ensure compliance with the Health and Safety Plan on site. This document allows all parties involved to have a clear view of the safety conditions and the preventive measures to be taken to avoid risks. The most relevant objectives of the Incident Book include:<\/mark><\/p>\n\n\n\n

<\/p>\n\n\n\n

Control and verify compliance with the Health and Safety Plan.<\/mark><\/h3>\n\n\n\n

It acts as a verification mechanism that the preventive measures set out in the plan are being complied with at all times.<\/mark><\/p>\n\n\n\n

Recording Observations, Warnings and Non-compliances<\/mark><\/h3>\n\n\n\n

Any risk situation, warning or non-compliance with the plan must be duly documented in the Incident Book, ensuring adequate follow-up of each incident.<\/mark><\/p>\n\n\n\n

Facilitating communication between the parties involved<\/h3>\n\n\n\n

Contractors, subcontractors, self-employed workers, workers' representatives, and the Health and Safety Coordinator<\/a> should be aware of the entries made in the book to ensure effective coordination.<\/mark><\/p>\n\n\n\n

Ensuring Accessibility of Security Information<\/h3>\n\n\n\n

The book should be made available to all those with responsibility for health and safety on site, promoting transparency in safety management.<\/mark><\/p>\n\n\n\n

\"coordinators<\/figure>\n\n\n\n
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Features of the Logbook<\/h2>\n\n\n\n

The Incident Book is characterised by the following features accessible<\/strong> a wide variety of actors related to the worksite. These actors include the site management, the health and safety coordinator, contractors and subcontractors, self-employed workers, workers' representatives and technicians from the specialised bodies of the Public Administrations. This book must remain on the site and must be managed in such a way that any authorised person can have access to it whenever they need it.<\/p>\n\n\n\n

The Health and Safety Coordinator<\/a><\/strong>or, failing that, the optional management<\/strong>is responsible for maintaining and guaranteeing access to the book, as well as determining the procedures for informing all those involved of any annotations or incidents that are recorded. In this sense, the function of control and continuous monitoring of the Health and Safety Plan is reinforced through the correct management of the Book of Incidents.<\/p>\n\n\n\n

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What should be recorded in the incident log?<\/h2>\n\n\n\n

The Logbook is considered to be a control and monitoring instrument<\/strong>. Everything related to the health and safety of workers and compliance with the Health and Safety Plan must be noted in it. Among the annotations to be made are:<\/mark><\/p>\n\n\n\n

<\/p>\n\n\n\n

Warnings and Remarks<\/h3>\n\n\n\n

Any warning that seeks to ensure compliance with the Health and Safety Plan. It is important to specify whether the annotation is a reiteration of previous warnings or a new observation.<\/mark><\/p>\n\n\n\n

Non-compliance with security measures<\/mark><\/h3>\n\n\n\n

In the event of serious non-compliance with health and safety measures, these must be recorded in the Incident Book and the safety coordinator must notify the contractor concerned and the workers' representatives.<\/mark><\/p>\n\n\n\n

Stoppage of Pits due to Serious Risks<\/mark><\/h3>\n\n\n\n

When a non-compliance is observed that involves a serious and imminent risk<\/strong> for the safety of workers, the coordinator shall be empowered to order the stoppage of the work affected. This type of action must also be recorded in the book, specifying the reasons for the stoppage.<\/mark><\/p>\n\n\n\n

Modifications to the Health and Safety Plan<\/mark><\/h3>\n\n\n\n

Any modification made to the Health and Safety Plan must be reflected in the Incident Book, indicating what the modification consists of and its approval by the coordinator.<\/mark><\/p>\n\n\n\n

Incidents or Accidents at Work<\/mark><\/h3>\n\n\n\n

Accidents occurring on site and the investigations carried out into these events must also be documented, as well as the preventive measures implemented as a result.<\/mark><\/p>\n\n\n\n

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Who can make entries in the logbook?<\/h2>\n\n\n\n

The Incident Book can be used by different actors involved in the development of the work. Among the main actors who can make notes are the following:<\/p>\n\n\n\n

- Health and safety coordinator: <\/strong>Responsible for verifying compliance with the Health and Safety Plan and noting any warnings or incidents related to it.<\/p>\n\n\n\n

- Optional direction: <\/strong>Responsible for supervising the correct execution of the work and noting any aspect related to the health and safety of the workers.<\/p>\n\n\n\n

- Contractors and subcontractors: <\/strong>They can note down the preventive measures they are carrying out to ensure compliance with the Health and Safety Plan.<\/p>\n\n\n\n

- Workers' representatives: <\/strong>They have the power to record any incident they observe in relation to the occupational health and safety of workers.<\/p>\n\n\n\n

\"health<\/figure>\n\n\n\n
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Accessibility and Management of the Logbook<\/h2>\n\n\n\n

In order for the Logbook to fulfil its function, it is essential to ensure the accessibility<\/strong> to it. The health and safety coordinator, or failing that, the project management, must ensure that the incident book is available on site and that authorised parties know how and where to access it. They must also establish clear procedures to communicate any entries made, not only to the contractors, but also to the workers' representatives and, where necessary, to the Labour and Social Security Inspectorate (ITSS).<\/strong><\/mark><\/p>\n\n\n\n

The regulation also provides that, in the event that an annotation relates to a failure to comply with prior warnings or the existence of a serious and imminent risk to the safety and health of workers, a copy of the annotation must be forwarded to the ITSS within a period of 24 hours<\/strong>. This measure aims to reinforce public control and ensure that immediate action is taken to correct risk situations.<\/mark><\/p>\n\n\n\n

\"front<\/figure>\n\n\n\n
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Practical Examples of Logbook Entries<\/h2>\n\n\n\n

To better illustrate the use of the L.I., some typical examples of annotations made during the course of a work can be highlighted:<\/p>\n\n\n\n

- Situations of serious risk:<\/strong> During a follow-up visit, the health and safety coordinator observes that the perimeter handrails necessary to prevent falls from height have not been installed. This deficiency is noted in the Incident Book, the contractor is notified, and the following action is taken immediate cessation of work<\/strong> until the situation is remedied.<\/p>\n\n\n\n

- Modifications to the Health and Safety Plan:<\/strong> On a construction site where it is decided to introduce a new procedural annex for work at height, the health and safety coordinator must note the modification and its approval in the L.I., ensuring that all those involved are aware of the new measure.<\/p>\n\n\n\n

- Repeated non-compliance: <\/strong>On a subsequent visit, the same non-compliance that had already been noted on a previous visit (lack of adequate protection in a work area) is detected. In this case, it should be specified in the L.I. that it is a repeated non-compliance <\/strong>and forward a copy of the annotation to the ITSS.<\/p>\n\n\n\n

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Importance of the Incident Book in the Preventive Culture<\/h2>\n\n\n\n

The Logbook should not be seen as a mere bureaucratic requirement, but rather as an instrumental tool to promote the preventive culture<\/strong> in the construction sector. The correct use of the Incident Book allows proper control of all preventive measures, identifies areas for improvement and ensures that the necessary actions are taken to maintain a safe working environment.<\/p>\n\n\n\n

<\/p>\n\n\n\n

In conclusion, the Incident Book is a key element in the management of health and safety on construction sites. Its correct implementation and use allows to guarantee compliance with the Health and Safety Plan<\/strong>It facilitates communication between the different actors involved and reinforces the preventive culture in the sector. At Q-Safety<\/strong>We are committed to safety on construction sites and have the expertise to advise and coordinate the proper management of these instruments, ensuring a safe working environment for all.<\/p>\n\n\n\n

Do you have any doubts about how to manage the Incident Book on your site? Contact us and we will help you to implement the best practices in occupational health and safety!<\/p>\n\n\n\n

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Contact with us<\/a><\/div>\n<\/div>\n\n\n\n

<\/p>","protected":false},"excerpt":{"rendered":"

El Libro de Incidencias en el sector de la construcci\u00f3n representa un pilar fundamental para el desarrollo de la seguridad y salud de los trabajadores de cualquier obra. Para garantizar que se cumplan las medidas preventivas adecuadas y se mantenga un ambiente laboral seguro, el Libro de Incidencias se presenta como una herramienta esencial. Regulada […]<\/p>\n","protected":false},"author":4,"featured_media":2869,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-2864","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sin-categoria"],"_links":{"self":[{"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/posts\/2864","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/comments?post=2864"}],"version-history":[{"count":19,"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/posts\/2864\/revisions"}],"predecessor-version":[{"id":4450,"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/posts\/2864\/revisions\/4450"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/media\/2869"}],"wp:attachment":[{"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/media?parent=2864"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/categories?post=2864"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/qsafety.quironprevencion.com\/en\/wp-json\/wp\/v2\/tags?post=2864"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}